Here are some automation tools and outsourcing services that can help property investors and small property business owners reduce burnout and eliminate productivity bottlenecks.
1. Property Management & Tenant Handling
🔹 Automation Tools:
Arthur Online – End-to-end property management software with automated reminders, tenant portals, and maintenance tracking.
Landlord Studio – Tracks rental income, expenses, and compliance requirements.
Buildium – Cloud-based property management tool with accounting, maintenance tracking, and lease automation.
🔹 Outsourcing Options:
Property Management Companies – If managing rentals is too time-consuming, consider hiring a local property manager to handle tenant issues, maintenance, and rent collection.
Virtual Assistants (VAs) – The Property VA can provide trained admin VAs for data entry, emails, and scheduling and other property administration tasks from £5 per hour. It is easy to book a pre-recruited VA for your business using our website. Please visit:
2. Administrative Tasks & Data Entry
🔹 Automation Tools:
Zapier – Automates tasks between apps (e.g., syncing rent payments with accounting software).
Dext (formerly Receipt Bank) – Scans and digitizes receipts for easy expense tracking.
Xero / QuickBooks – Automates invoicing, bank reconciliations, and financial reporting.
🔹 Outsourcing Options:
Bookkeepers & Accountants – Use Bench.co or Osome for outsourced bookkeeping.
Admin Virtual Assistants – The Property VA can provide trained admin VAs for data entry, emails, and scheduling and other property administration tasks from £5 per hour. It is easy to book a pre-recruited VA for your business using our website. Please visit: www.thepropertyva.co.uk
3. Tenant Communication & Maintenance Requests
🔹 Automation Tools:
Fixflo – Automates tenant maintenance requests and connects them to tradespeople.
Tenant Turner – Automates tenant screening and self-scheduled viewings.
WhatsApp Business API – Auto-replies to tenant FAQs and inquiries.
🔹 Outsourcing Options:
Call Answering Services – Moneypenny or AnswerConnect can handle tenant calls and inquiries.
Virtual Assistants (VAs) – The Property VA can provide trained admin VAs for data entry, emails, and scheduling and other property administration tasks from £5 per hour. It is easy to book a pre-recruited VA for your business using our website. Please visit:
4. Marketing & Lead Generation
🔹 Automation Tools:
Hootsuite / Buffer – Schedule and automate social media posts.
Mailchimp – Automate email marketing for property leads.
Chatbots (Tidio, ManyChat) – Automate responses to property inquiries on your website or Facebook.
🔹 Outsourcing Options:
Social Media Managers – Hire via Fiverr or Upwork for managing property listings and content.
Lead Generation Agencies – PropertyData offers insights on high-yield locations for property investors.
5. Legal & Compliance
🔹 Automation Tools:
Legislate – Automates contract creation for tenancy agreements.
SmartSearch – Automates anti-money laundering (AML) and tenant ID verification.
🔹 Outsourcing Options:
Conveyancers & Legal Advisors – Use online services for fast property legal support.
Compliance Consultants – Hire experts to keep you updated on property regulations.
Final Thoughts on Property Investor Burnout
If you're feeling overwhelmed, the best approach is to automate first, outsource repetitive tasks, and delegate what doesn't require your expertise.
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